Introduction
Salvia BioElectronics (hereinafter: “Salvia’’ or “we/our’’ is a medical device company pioneering neuromodulation therapies for migraine. Salvia is at a clinical stage of development, accordingly, Salvia’s medical device is not yet approved for commercial use.
We understand that your privacy is important to you and that you care about how your information (“Personal Data”) is used. This Privacy Statement explains how Salvia, as a data controller, collects and processes the Personal Data of anyone applying for a job at Salvia through our official recruitment channels. For further information about how Salvia handles your Personal Data in relation to any other procedure, please refer to the main Privacy Statement available in this website.
What Personal Data do we collect and how do we collect data about you?
We collect information from you when you provide it to us in connection with an application for one of our vacancies (via e-mail, our career site, or LinkedIn), when you express interest in joining our Talent Pool, or when you actively engage with us by contacting any of our team members regarding employment opportunities at Salvia. We can also collect your data through any of our recruitment agents or agencies. Accordingly, the categories or personal data, purpose and legal basis, described below:
Categories of personal data we collect
- First name;
- Last name;
- E-mail address;
- Salary expectation;
- channel through which you found us;
- Telephone number;
- Information contained on your LinkedIn profile (if applicable);
- Resume or Curriculum Vitae (CV) and/or cover letter, including any other information you provide in those documents.
Purpose
For recruitment, managing job applications and communicating with received through any of or channels
Legal ground
- Your explicit consent;
- For our legitimate interest in managing your applications and our positions and personnel.
- Performance of a contract.
Disclosure of data to third parties
Salvia may share personal data with service providers or other third parties that carry out functions or services in our behalf or that assist or enable our operation. These service providers include recruitment agencies, background check providers, insurance companies, banks, freelancers and contractors providing specific services, vendors in general and professional advisors such as lawyers or accountants.
In particular, data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.
International transfers of personal data
As general rule, Personal Data related to job applications is processed and stored within the European Union.
Retention period
Your data will be retained for 90 days after the conclusion of the application process. This retention period is primarily to meet legal obligations and to protect Salvia against potential legal claims. After this period, your personal data will either be deleted or anonymised. Anonymised data may be used for internal analytics purposes.
If we wish to keep your personal data for a longer period, we will ask for your consent to retain it for up to 365 days so that we can include you in our Talent Pool.
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.
Your Privacy rights
You, as a data subject, have the following rights with regard to your personal data:
- The right to access your personal data;
- The right to have your personal data rectified, corrected or updated;
- The right to have your personal data deleted;
- The right to restriction of the processing;
- The right to data portability, i.e., the right to receive your personal data in a structured, commonly used and machine-readable format, and the right to transmit those data to another controller;
- The right to object to certain types of processing;
- The right to withdraw your consent.
In addition to these rights, you also have the right to lodge a complaint with your local data protection authority.
If you wish to exercise any of your rights above, please contact us using the information in the section ‘How To Contact Us’ at the end of this Privacy Statement.
Changes to this Privacy Statement
We reserve the right to unilaterally change or update this privacy statement. Please make sure to check our privacy statement from time to time to read the latest version.
How to contact us?
If you have any questions or comments about this Privacy Statement and/or the processing of your personal data, or if you wish to exercise your rights, please reach out to our Data Protection Officer at: Email address: mb.dpo@salviabioelectronics.com
Address: High Tech Campus 37, 5656 AE Eindhoven, The Netherlands
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.