Documentation and Training Specialist

Netherlands

Full-time

Permanent employee

Your mission

Do you bring structure to complex quality environments?
And do you enjoy making documentation and training not just compliant and truly effective?

As our Document Control & Training Specialist, you take ownership of how documentation and training are managed within our Quality Management System. You ensure everything is compliant, structured, and scalable, while continuously improving how we work as we grow.

What will you impact in the first 6 months:

Bring consistency and structure to documentation practices across teams
Improve visibility and tracking of training compliance
Strengthen the use and effectiveness of our eQMS (Dot Compliance)
Support the transition from individual-based to role-based training structures
Act as the go-to person for documentation and training within the organization

Your Responsibilities

Own and maintain the document control process within our QMS
Drive and embed Good Documentation Practices (GDP) across the organization
Perform final quality checks and approvals on documentation
Own training compliance processes and ensure timely completion across teams
Monitor and report on KPIs for document control and training
Collaborate closely with Quality, Development, Operations, and other teams to improve ways of working
Support audit readiness together with the Quality team

Your profile

3–6+ years of experience in Document Control within Medical Devices or a regulated environment
Hands-on experience with electronic document control systems (preferably Dot Compliance)
Solid understanding of ISO13485 and Quality Management Systems
Experience coordinating training compliance; familiarity with role-based training structures is a plus
Strong digital affinity and confidence working in structured systems and tools
A proactive mindset with the ability to identify and drive process and system improvements
Highly structured and detail-oriented, with the ability to bring clarity to complex environments
Comfortable collaborating cross-functionally and guiding stakeholders
This role is primarily on-site in Eindhoven; candidates should be based nearby
Fluent in English

Why us?

This role offers ownership of document control and training within a growing MedTech scale-up, where you can truly shape and improve how systems work. You’ll operate in a complex ISO13485 environment, giving you strong exposure to high-quality standards and regulatory practices. With tools like Dot Compliance, you’ll play a key role in further digitalizing and optimizing processes. Working in a close-knit Quality team, your contribution will directly impact both compliance and the company’s ability to scale.

About us

At Salvia BioElectronics, we are on a mission to empower people with migraine to reclaim their lives. We are pioneering a novel neuromodulation therapy for chronic migraine. MySalvia Therapy features ultra-thin implants, designed to target key nerves involved in migraine, and is activated by the press of a button on a wearable device. Built for everyday life, it is currently being evaluated in clinical studies. Our commitment is to work toward a future of drug-free relief without compromise, so people with migraine can live life, uninterrupted.

Founded and headquartered at High Tech Campus Eindhoven, the heart of the Dutch Brainport region, Salvia brings together skilled device makers and entrepreneurs with extensive experience in medical devices and neuromodulation. Active in the United States, Europe, and Australia, Salvia is advancing clinical development with the support of leading investors.

What sets us apart is our ambition and our purpose: we are building solutions that make a real difference in patients’ lives. At Salvia, you’ll find a team-driven culture, room to grow with the company, and the opportunity to contribute to meaningful technologies every day. We put people first, guided by a patient-first ethos and strengthened by a diverse team that is 40 percent female and 18 nationalities strong, working together to drive inclusive innovation.